A Simple Guide to Enhance Work Efficiency

August 7, 2018

The combination of upcoming deadlines and passing time always seems intimidating for the modern day working class.

 

Amidst the hustle and bustle of the 21st century, people continue to search for ways on how to hasten the checking off of tasks in their unending lists of things to do, but at the same time, maintain a balanced and well-rounded lifestyle.

 

Although different remedies for laziness and unproductivity suit different individuals, here are ten proven ways on how to increase efficiency in the workplace. 

 

1. Forward Thinking 

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Whether you are self employed or on your way to becoming a big time corporate executive, it is important to note that identifying your personal and organizational goals will reap desirable outcomes.  Setting goals and having them on fine print will jumpstart that motivation you need to accomplish your daily tasks.

 

A study on goal setting conducted by the Michigan State University showed that 76 percent of participants who had written down their goals, took down regular progress and reported them to a companion was able to successfully achieve their said goals.

 

Coupled with the proper mindset and commitment, your list of dreams will provide you some sort of direction. It might also be helpful to keep those goals within view. Perhaps posting them on a wall or on your desk will constantly remind you of what you are really working towards!

 

2. Divide and Conquer

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Now that you have your goals, your next thought will be:

 

How do I get there with this sky-high pile of things to do?

 

Your to-do list is crucial. Make sure to delegate your responsibilities the way you want to. Maybe you would want your list to be chronologically arranged according to how much time will be taken to accomplish a certain item or even according to the urgency of the task. Others would like to segregate their action items into groups and assign a certain time frame to finish them. You may also want to think of the materials you will be needing, as well as, the best places wherein the so-called action item can be done beforehand.

 

3. The clock is ticking, get it done

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Time management is the most important thing to maintain throughout working hours. Some people might find it effective to set strict personal deadlines to be able to stray away from distractions such as social media. Keep a clock above or on top of your desk just so you can easily keep track of time in accordance to your progress. You may also use time tracking phone applications to help you record and analyze how many minutes or hours you spend doing a certain activity. 

 

4. Have a break

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Working too hard and too long can be taxing. More often than not, overworking yourself decreases your quality of work, consequently leading to undesired results. You deserve a break every now and then so do not ever hesitate to do so. Studies do show that regular naps can improve performance with, of course, still being mindful of your time frame. Again, you do not want to waste precious time! 

 

5. Health is wealth

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It is easy to lose interest in your health and well-being while suffering sleepless nights and striving to make a living through strenuous activity. Eating healthy will definitely improve and stimulate bodily functions needed to suit a busy lifestyle. Stock up on your daily carbs for energy and proteins for optimal brain power. Stress may also be relieved through simple exercises, so make it a habit to go outside and get active!

 

6. Proactivity is key

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Some individuals find it rather difficult to recover from drawbacks that they may encounter during the day. Even though you had made a realistic and concrete plan of action per day, things are bound to go topsy-turvy at some point. Try your best to stick to your plans, however, be ready for anything-- FAILURE. Do not allow one mistake to dictate how the rest of your day will go. Be resilient and always be open to change. 

 

7. Office views

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You are seven hours into your work schedule.

 

Are you feeling a bit entrapped in your suffocating workplace? Have you kept focus on your computer for so long that it is causing you eye strain?

 

Ambiance in the workspace is another detrimental factor in the process of getting things done. Take some time to look at something pleasing, perhaps views of nature or some of those goals you have written down! Maintaining ambient lighting, taking frequent breaks to get some fresh air and playing your favourite tunes may also help you relax and reboot.

 

8. Organize and personalize

Photo by Tim Gouw on Unsplash 

 

Having a clean and organized working environment has a direct correlation to work performance. Other than reducing health risks, a clear workspace that suits your style and taste allows a clearer mind to let ideas flow and even lessen anxiety. Otherwise, a cluttered work environment physically constrains a person from accomplishing tasks, restricts movement and adds unnecessary distractions that take up valuable time (e.g. finding a bunch of loose documents).

 

9. Innovate

Photo by Anthony Pangilinan for Stance Philippines

 

These days, people find new items in the market that would help them enhance their productivity. Besides having your own time intervals to fulfil tasks or conventional rituals like exercise programs in between breaks, revolutionary products like standing desks had made its way into corporate life as we know it.

 

Incorporating select items like these to your personalized workspace can help you switch up the boring cycle of labor. Studies show that sitting long hours can increase health risks like cancer, diabetes and cardiovascular disease, thus people are encouraged to take standing breaks every two hours. With ergonomic nature, standing desks allow free movement to reduce sedentary lifestyle and body pains!

 

10. You are your own cheerleader

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Being shackled to your workplace when you just want to go outside and enjoy the sun or go home and lay in bed can be detrimental to your morale. When feeling down or losing the drive to continue working, it's time to bring out those phones and Google some motivational quotes! Many also find it easier to finish their to-do lists earlier when they set their very own reward system. What better way to end a day with a well-deserved movie or treat to your favorite meal. Remember that the greatest motivation comes from within, so do not ever hesitate to give yourself a pat on the back for trying each day!

 

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